If you use these 9 phrases every day, you’re probably a great communicator

by Eliza Hartley | July 15, 2024, 4:36 pm

Communication is more than just talking.

It’s about connecting with others and getting your message across in a clear and effective way.

Being a great communicator isn’t about the biggest vocabulary or the loudest voice.

It’s often about the simple phrases we use every day.

If you’re the kind of person who frequently uses these nine phrases, chances are you’re an excellent communicator.

You’ve mastered the art of expressing your thoughts and feelings in a way that not only gets you heard but also builds strong relationships with those around you.

Let’s dive into these phrases and explore how they can make or break our daily interactions.

Here’s a hint: it’s all about openness, empathy, and clarity.

1) “I hear you”

In the world of communication, listening is just as important, if not more, than speaking.

And what better way to show that you’re actively listening than by using the phrase “I hear you”?

“I hear you” does two things.

First, it acknowledges that you’re paying attention to the other person’s words – a sign of respect that fosters stronger connections.

Second, it validates their feelings or ideas which can create a safe space for open and honest dialogue.

Remember, people want to be heard.

They want to feel that their input matters.

By using this phrase, you’re not just acknowledging what they’ve said but also their presence.

However, just saying “I hear you” isn’t enough.

You must truly listen – with intent and without interruption – for the phrase to have its full impact.

2) “I made a mistake”

Admitting when you’re wrong can be tough, but it’s an essential part of effective communication.

Saying “I made a mistake” shows humility, accountability, and the willingness to learn and grow.

I remember a time when I was leading a team project at work.

I had misunderstood the deadline and told my team we had an extra week to finish.

When I found out my mistake, I could have made excuses or blamed someone else, but instead, I chose to own up to it.

I called a team meeting and said, “I made a mistake. I got the deadline wrong, and we have less time than I initially told you. I’m sorry for the confusion.”

You could hear a pin drop in the room – this level of transparency wasn’t usual in our office.

But instead of my team losing faith in me, they appreciated my honesty.

We rallied together, worked hard, and managed to meet the deadline.

In my experience, saying “I made a mistake” not only helps maintain trust but also encourages others to be open about their mistakes too.

3) “Tell me more”

The phrase “Tell me more” is an open invitation for others to share their thoughts, feelings, and ideas.

It shows you’re interested in what they have to say and can lead to deeper, more meaningful conversations.

When you ask someone to “Tell me more”, you’re giving them the floor.

They feel valued and heard, which strengthens your connection with them.

People tend to like those who show genuine interest in them. 

So if you frequently use the phrase “Tell me more”, congratulations!

You’re keeping your communication lines open and inviting, which is a key characteristic of an excellent communicator.

4) “I appreciate your effort”

Acknowledging someone’s effort goes a long way in building strong relationships.

The phrase “I appreciate your effort” shows that you not only recognize but also value the person’s contribution.

Whether it’s a colleague who’s put in extra hours on a project, a friend who went out of their way to help, or a family member who did something thoughtful, acknowledging their effort makes them feel seen and appreciated.

This simple phrase can boost morale, inspire continued effort, and make the person feel valued.

It encourages a positive environment where people are more inclined to contribute their best work.

So if “I appreciate your effort” is a common part of your daily vocabulary, you’ve got one of the hallmarks of a great communicator.

It shows that you recognize and value the people around you, which is an essential part of effective communication.

5) “How can I help?”

The phrase “How can I help?” is a powerful tool in effective communication.

It shows that you’re not just there to talk but also to support and assist.

It’s a phrase that expresses empathy and willingness to be actively involved in solving problems.

Whether it’s a colleague struggling with a work task, a friend going through a tough time, or a family member facing a challenge, offering your help conveys your readiness to step in and provide support.

This phrase can break down barriers and open up channels of communication.

It establishes you as someone approachable, caring, and helpful.

6) “I understand how you feel”

Empathy is the cornerstone of effective communication, and the phrase “I understand how you feel” encapsulates this perfectly.

It shows that you’re not just hearing the words others are saying, but you’re also connecting with their emotions.

When someone shares their feelings or experiences with you, responding with “I understand how you feel” can provide comfort and reassurance.

It shows that they’re not alone and that their feelings are valid.

Imagine a friend sharing their worries about a job interview.

Responding with “I understand how you feel, interviews can be nerve-racking” can help to alleviate their stress, knowing someone else has been in their shoes.

But remember, this phrase needs to be genuine.

Empty words can do more harm than good.

7) “Can you help me understand?”

Asking for clarification is not a sign of weakness, but a hallmark of good communication.

The phrase “Can you help me understand?” shows that you’re willing to admit when you don’t know something and that you’re open to learning.

I remember being in a meeting where everyone was throwing around industry jargon.

I felt lost and out of my depth.

Instead of pretending to understand, I asked, “Can you help me understand what that term means?”

The room went silent for a moment, but then a colleague explained the term in simple language.

After the meeting, several people approached me and confessed they had been too afraid to ask.

Asking for clarification can not only help you learn but can also encourage others to speak up and ask questions.

8) “Thank you”

The power of saying “Thank you” cannot be underestimated.

It’s a simple yet effective way to show your appreciation and gratitude to others.

Expressing gratitude not only makes the other person feel valued and appreciated, but it also contributes to a positive and respectful environment.

Whether it’s thanking a colleague for their input, a friend for their support, or a family member for their help, it’s a phrase that can significantly enhance your communication.

And it doesn’t have to be reserved for grand gestures.

Even small acts like holding the door, helping with a task, or offering a kind word, deserve a heartfelt “Thank you.”

9) “Let’s find a solution”

Effective communication is not just about talking or listening; it’s also about problem-solving.

The phrase “Let’s find a solution” shows that you’re proactive, collaborative, and dedicated to resolving issues constructively.

It moves the conversation from problem-focused to solution-focused.

It sends a clear message that you’re not interested in blaming or dwelling on the issue but are committed to finding a way forward.

This phrase can transform the dynamics of a conversation, making it more positive and productive.

It encourages teamwork and fosters an environment where everyone feels empowered to contribute.

The essence of connection

At the heart of every human interaction lies the need for connection.

It’s the invisible thread that binds us together, enabling us to share experiences, learn from one another, and grow as individuals and communities.

As we navigate through life, our choice of words can greatly influence the strength and quality of these connections. 

The beauty of communication lies in its two-way nature.

It’s not just about talking but also about listening, understanding, and responding. It’s about making the other person feel seen, heard, and valued.

So as you continue your journey as a communicator, remember that your words have the power to change perspectives, inspire action, and foster connections.

Use them wisely.

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